Merry Christmas: Now Take a Break!

I must confess: I’m having a hard time wrapping it up today.

You see, after today I’m taking a 3-day break from my labors, one of the few times in a year I put my work to the side for more than one day. It isn’t because I’m addicted to my work, rather my work is constant and affords me little time to take off. Unless I don’t want to earn money!

This year I planned it so that I would have three days off for Christmas, given that the holiday is on a Sunday and the following day is a legal holiday. Who wants to work when everyone you know will be celebrating?

Today is “finish up” day and I’m tying together all of my loose ends before I log off. Early this morning, well before sunrise, I found myself awake and once I was ready to write I wrote five articles. The writing muse within me took over and I was able to come up with five original stories, source my information, complete my edits and upload each article. That allowed me to finish next week’s assignments for a client days in advance and turn my attention to the loose ends.

Ah, but I also chose to work out of the home today, thinking that the distraction of having my wife and children nearby would make it difficult to work. Nada.

At the cafe I like to call home at least once a week, it is quiet with few people coming and going. Still, I managed to strike up a conversation with someone I hadn’t seen in months and thus began my downward spiral into my “I can’t wait to hang it up for Christmas,” mood.

So, I decided to take a break and write this article, one I have been mulling around in my head for the past few days. Besides wishing you a “Merry Christmas,” I wanted to simply encourage you to take a break too.

If you can’t put your work to the side for more than a day or two, then take smaller breaks and work part of the day and simply goof off the rest of the day. Visit family. Entertain friends. Take in a movie. Go bowling. Relax.

When I do come back to work on Tuesday, it will be only for half days for the rest of the week. My advanced planning has given me that luxury and I know my family will be glad to see more of me and I, them. Come Jan. 2 I expect to be back working at my fevered pace, but maybe with the knowledge that my R&R did me much good.

It’ll do you good too. Your work can probably wait and your clients may have long scattered to their vacation destinations, giving little thought to pending projects, deadlines and a host of other “things to do” that are part of our daily schedule.

Meanwhile, I’m returning to my last article and expect to have it done well before my self-imposed 6 p.m. deadline. Merry Christmas!

How to Plan for the End of the Year

Prepare early to avoid much stress later on.

I love Christmas, but I don’t love the end of the year. That’s because once December hits, I’m fully aware that my deadlines are subject to change as clients go away for the holidays, push off work until January or make some other request that means I will need to react with little notice. I’ll still have my time to celebrate the season with my family and friends, but I am fully aware that planning ahead — like completing my gift shopping early — can help limit my stress.

I’ve been working for myself over the past nine years and have learned a thing or two about the waning weeks of the year and what to expect. Read on if you like because I’ll share with you what I’ve learned:

Talk with your clients — Preferably before November comes to an end and most certainly by the first week of December, contact your clients to find out what changes to deadlines, if any, can be expected. If you’re planning to take time off for the holidays, you should broadcast that fact as soon as possible. For example, if your last day of work for the year is December 23 and you won’t be returning until January 2, then get the word out NOW. Everyone deserves a break — trust me, the week between Christmas and New Year’s Day is typically a very slow one. So take some time off.

Discuss billing schedules — As part of communicating with your clients, you’ll want to make sure that your billing schedule lines up. Don’t be caught blindsided to find out later that the entire accounting department went on holiday as your mortgage payment comes due. For long term clients, you should be able to secure an advance on your work, especially if you’ll be supplying articles, writing press releases or copywriting throughout the holiday season.

Consider your rates — Everyone else is reviewing what they charge you (health insurance, car insurance, subscriptions, etc.) and you should do the same. It is still customary to pass off increases at the beginning of the year. If you haven’t raised your rates in some time, then plan to do so now. For example, if you’ve been charging $50 for those 500 word articles over the past two years, your client should be receptive to an increase. Charging $55 is a 10 percent jump, but don’t let percentages scare you. If your client is immensely happy with your work, then she should agree to your increase. If she is crying the blues, then ask that you both revisit the issue in April. Wait no longer than that as you’ll soon forget and an entire year will have passed by without the raise. For new clients, bring them in at your newer and higher rates.

Review your taxes — Self-employed people, whether they have a formal business such as an LLC or simply work on the side, can look forward to lots of deductions come tax time. Besides the interest on my mortgage, our family’s health and dental insurance, and related medical costs can be deducted. Office expenses, a new piece of equipment and many other things can also be deducted. If you were looking to expense something early next year, consider buying what you want now to raise your deductions. Maybe you wanted a new computer anyhow — the sales this time of the year are phenomenal.

Update your records — This is the first year that I actually paid someone to do some of my work. That means I’ll be issuing him a 1099 form in January. I keep a running record of the articles he has written and what I paid him on a spreadsheet. With each payment that information is quickly updated, so I know that there will be no surprises come tax time. I just need to remember to get the form to him by the end of January.

Order your tax software — I still do my own taxes, but must admit that I would be lost without the help of Turbo Tax. In early November, I pay for my yearly update and later that month I can download my federal update. If you use a bookkeeper, an accountant or some other tax preparing professional, why not schedule your appointment now before he is swamped? That will give you the motivation you need to gather all of your paperwork. With the help of Turbo Tax, my taxes are usually done and filed by mid-February.

Plan your quarterly taxes — Speaking of taxes, your fourth quarter taxes are not due until January 15. But don’t be fooled: set aside enough money now to avoid a financial catastrophe after the first of the year. You can’t afford to let this slip by as both the IRS and your state may not be so forgiving.

Get organized — The week between the holidays is when i go on full housekeeping mode. That doesn’t mean I stop writing, but it does mean that all of the loose ends I left untied will be handled. Fortunately, I’m fairly good at “clean as you go” and won’t have much to deal with. Still, the calendar changes and I will be doing the following: organizing my files, shredding very old and unneeded documents, setting up new files for the new year, putting up a new calendar, backup files, update my contacts list and review my online presence. With the latter, I spend a portion of my time at year end to update my LinkedIn profile to reflect my current projects. I’ll also update some of my websites, decide which ones I want to keep for the coming year and ensure that my domains and web hosting accounts are always up to date.

Have I forgotten something? No doubt that I have. Everything I mentioned here is from the top of my increasingly balding head. No matter, I keep notes in safe places and refer to these regularly. I’ll be on “Christmas mode” through December 26 this year, but when I return to my work on Dec. 27, I’ll swing into my new year mode and complete my year-end transition.

Photo: Hilde Vanstraelen